agendIQ
TemplatesPricing
Sign inStart free

Product

  • Agenda builder
  • Live meetings
  • Video calls
  • Presentations
  • Team and calendar
  • Notes for everyone

Free tools

  • Agenda maker
  • Online timer
  • Wheel spinner
  • Team generator
  • Word cloud generator
  • AI quiz generator
  • Meeting cost calculator
  • Meeting games
  • Guides
  • All free tools
  • Templates
  • Pricing
Sign inStart free

Free forever · Pro free for 14 days. No card needed.

  1. Home/
  2. Templates/
  3. Booster club meeting
AgendaSchools & teachersParents & community

Booster club meeting

60 minutes 9 blocksFree Free template

A one-hour athletic booster meeting: treasurer's report, coaches' needs, fundraisers, spending votes and volunteer sign-ups on everyone's phone.

Use this template See inside

Free to use and to run live. No card needed.

Share
60 min · 9 blocks, drawn to scale Fits exactly
  1. Welcome and sign-in, 3 minutes 3
  2. Approve last meeting's minutes, 2 minutes 2
  3. Treasurer's report: balance, income, bills paid, 8 minutes 8
  4. Coaches' and athletic director's update: needs and dates, 8 minutes 8
  5. Last fundraiser results and the next fundraisers, 12 minutesDiscuss 12
  6. Spending requests, 5 minutes 5
  7. Volunteer sign-ups: concessions, gate, events, 10 minutesBrainstorm 10
  8. New ideas and other business, 8 minutes 8
  9. Key dates, owners and thank-yous, 4 minutes 4
015304560 min
  1. +0′Welcome and sign-inWhich team or activity are you here for?Tip: The answers show you which programs are represented tonight, and which aren't.3 minCheck-in
  2. +3′Approve last meeting's minutesApprove last meeting's minutes?2 minVote
  3. +5′Treasurer's report: balance, income, bills paidTip: Show the bank balance and what's already committed. Common controls: two signatures on checks and a monthly reconciliation by someone other than the treasurer.8 minInfo
  4. +13′Coaches' and athletic director's update: needs and datesTip: Ask coaches for a ranked wish list with prices. Purchases for the school go through the athletic director so they follow district rules.8 minInfo
  5. +21′Last fundraiser results and the next fundraisersTip: For each event: what it raised, what it cost, how many volunteer hours. Drop the ones that cost more effort than they return.12 minDiscuss
  6. +33′Spending requestsApprove this spending request?Tip: One vote per request. Read the amount and the budget line aloud first.5 minVote
  7. +38′Volunteer sign-ups: concessions, gate, eventsWhich shift or job can you take this month? Add your name and the date.Tip: Read the open shifts aloud first. Ask new members directly; they are often waiting to be asked.10 minBrainstorm
  8. +48′New ideas and other business8 minDiscuss
  9. +56′Key dates, owners and thank-yousTip: Thank the volunteers from the last event by name.4 minWrap-up

In short

An athletic booster club is a parent group that raises money and volunteers for a school's sports teams. This 60-minute meeting agenda covers the treasurer's report, coaches' needs, fundraisers, a vote on each spending request and volunteer sign-ups members make on their phones, with minutes ready afterwards.
Time
60 minutes
People
Parents, coaches, athletic director
Votes
Minutes and each spending request
Plan
Free

Updated October 4, 2026

What's inside

By the end of this meeting, members know where the money stands, have approved this month's spending and have volunteers signed up for every upcoming shift. The full agenda is drawn to scale above: every block has its own timer when you run it live.

How to run it

  1. 1Send the agenda, the treasurer's report and the open volunteer shifts a few days before.
  2. 2Keep reports short so most of the hour goes to fundraisers, spending and volunteers.
  3. 3Vote on each spending request separately so the minutes show what was approved and for how much.
  4. 4Let members sign up for shifts on their phones during the meeting instead of passing a clipboard.
  5. 5Close with dates and owners, and send the summary to parents who couldn't come.

Questions people ask

What does an athletic booster club do?
It supports a school's athletic programs by raising money, buying equipment the budget doesn't cover, running concessions and gates, and organizing volunteers.
Can a booster club credit fundraising to individual athletes?
It's risky for a tax-exempt club. The IRS and the US Tax Court have treated crediting money to individual families' accounts as private benefit. Ask an accountant before setting up any per-athlete accounts.
What should booster club meeting minutes include?
The date, who attended, the treasurer's balance, each motion with who moved and seconded it and the result, and the action items. Agendiq's summary records the votes as they happen.

Run it with your group

Free
  • A timer for every block on the shared screen
  • Results, decisions and actions in the summary
Use this template

Free to use and to run live. No card needed.

Goes well with

All agendas
    • Introductions, purpose and parent rights4′
    • Parent and student input: what helps, what gets in the way7′
    • Evaluation data from a variety of sources8′
    • Eligibility: does an impairment substantially limit a major 6′
    proAgenda·Schools & teachers
    504 plan meetingA Section 504 meeting for an initial plan or an annual review: evaluation data, eligibility and an accommodations table tied to each need. 45 min
    • The student welcomes everyone and checks in2′
    • My learning: the student walks through the portfolio7′
    • Reflection: strengths and challenges in the student's words5′
    • Family questions4′
    proAgenda·Schools & teachers
    Student-led conferenceA 25-minute conference the student runs: welcome, portfolio walk-through, honest reflection, family questions and one goal with support from home and school. 25 min
    • Purpose, team and the 10-school-day timeline4′
    • The incident as recorded: what, when, where6′
    • Review all relevant information in the student's file18′
    • Parent input9′
    proAgenda·Schools & teachers
    Manifestation determination meetingThe IDEA manifestation determination in the order the law sets: review all relevant information, answer the two questions, document what follows. 60 min

  • Welcome to our class

    Back to school night. Grab a seat, scan the code, sign in.

    🍎
    FreeMeeting kit·Schools & teachers
    Back to school night kitA 30-minute classroom presentation for meet the teacher night, with QR sign-in, a live questions wall and volunteer sign-up on parents' phones. 30 min 10 slides

  • This year's fundraisers

    30 ideas. You vote. We pick our plan tonight.

    FreeGame·Schools & teachers
    PTA fundraiser ideas members vote onThirty PTA and PTO fundraisers rated for effort and return, an effort-return grid and phone votes, so members pick the year's plan together. 25 min 16 slides

  • Meet the teacher

    Welcome to third grade. A year of curiosity, kindness and growth.

    FreePresentation·Schools & teachers
    Meet the teacher slidesEditable meet the teacher slides for back-to-school night: who you are, a day in your class, how families can help, and a contact-preference poll. 20 min 12 slides

  • Family STEM night

    Build, count, read, test. Together.

    🔬
    FreeMeeting kit·Schools & teachers
    Family STEM, literacy and math nightA 90-minute family night: QR sign-in, a family challenge on phones, six station cards, three timed rounds and a take-home challenge. 90 min 9 slides

  • Parent-teacher conference

    Working together for your child

    FreeGame·Schools & teachers
    Parent-teacher conference questionsQuestion lists for parents and for teachers, plus a 5-question check-in parents answer on their phone at the start of the conference. 20 min 14 slides

Open it, make it yours, run it live.

Change anything in the editor. When you're ready, press Present: everyone joins with a scan and answers on their phone.

  • Free forever
  • Pro free for 14 days
  • No card needed
  • Guests never need an account
Use this template More agendas
agendIQ

Meetings are boring. Let's make them fun. Plan the agenda, run it live with a call that follows it, and leave with decisions.

Product

  • Plan a meeting
  • How it works
  • Video calls
  • Interactive presentations
  • Meeting timer
  • Pricing
  • Join with a code
  • Sign in

Templates

  • Presentation templates
  • Games & quizzes
  • Workshop templates
  • Meeting kits
  • Weekly team meeting agenda
  • Retrospective meeting agenda
  • 1:1 meeting agenda
  • All 507 templates

Free tools

  • AI agenda maker
  • Meeting cost calculator
  • Video meetings
  • All free tools
  • Online timer
  • Wheel spinner
  • Random team generator
  • Word cloud generator
  • AI quiz generator

Guides

  • Meeting games & icebreakers
  • How to write a meeting agenda
  • How to run effective meetings
  • Meeting minutes & action items

Compare

  • Mentimeter alternative
  • Slido alternative
  • Free video calls compared
  • Google Meet alternative
  • Zoom alternative
  • Miro alternative
  • Otter.ai alternative
  • Kahoot alternatives
  • Gamma alternative

Trust

  • Privacy Policy
  • Terms of Service
  • Calls are never recorded
  • Votes stay anonymous
  • Data stored in the EU
© 2026 Agendiq30 sectors · 507 templates · Participants never need an account