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Meeting kitManufacturingProblem solving

Kaizen event kit

240 minutes 10 slides, 2 livepro Runs with Pro

Kick off a five-day kaizen event: a team charter deck, current-state walk, a live kaizen newspaper board, and a report-out template for Friday.

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01

Kaizen event

[Process name] · [Dates]

Title

In short

A kaizen event is a short, focused improvement workshop, often five days, where a team studies one process, tests changes and standardizes what works. This kit gives you a 4-hour day-one agenda, a 10-slide charter deck, a live kaizen newspaper board and a report-out template with before-and-after measures and follow-up audits.
Time
4-hour kickoff, five-day event
Slides
10, 2 interactive
Board
Kaizen newspaper, 5 columns
Plan
Pro

Updated October 4, 2026

What's in the kit

  1. 1Kaizen event
  2. 2Our charter
  3. 3Baseline (replace)
  4. 4The week
  5. 5The eight wastes
  6. 6Which waste do you expect to find most in this process?Waiting · Motion · Defects and rework · Transport · Inventory · Extra processing live
  7. 7Kaizen newspaper
  8. 8Friday's report-out
  9. 9How clear is our target for the week? live
  10. 10To the gemba

The agenda

By the end of this meeting, the team shares one charter, has seen and measured the current state, and has a kaizen newspaper of problems, causes and countermeasures with owners.

240 min · 8 blocks, drawn to scale Fits exactly
  1. Welcome, charter and scope: problem, target, boundaries, 20 minutes 20
  2. Lean refresher: the eight wastes and standard work, 30 minutes 30
  3. Current state at the gemba: walk, time, measure, 90 minutesDiscuss 90
  4. Break, 15 minutes 15
  5. Kaizen newspaper: problems, causes, countermeasures, 40 minutesBrainstorm 40
  6. Which countermeasures do we try first?, 10 minutes 10
  7. Owners and dates for the week, 20 minutes 20
  8. Day 1 check: still on scope?, 15 minutes 15
060120180240 min
  1. +0′Welcome, charter and scope: problem, target, boundariesTip: Present the deck. Read the charter aloud and ask, 'Can we really finish this by Friday?' Cut scope now if not.20 minInfo
  2. +20′Lean refresher: the eight wastes and standard workTip: Keep it practical. Use examples from this process, not textbook ones.30 minInfo
  3. +50′Current state at the gemba: walk, time, measureTip: Split into pairs: one times, one notes. Measure the baseline you'll compare against on Friday.90 minDiscuss
  4. +140′Break15 minBreak
  5. +155′Kaizen newspaper: problems, causes, countermeasuresAdd a problem you saw, its cause, or a countermeasure to tryTip: Every problem needs a cause before it gets a countermeasure. Ask 'why?' until you reach something you can change.40 minBrainstorm
  6. +195′Which countermeasures do we try first?Which countermeasure should we try first?Tip: Replace the options with the top countermeasures from the board.10 minVote
  7. +205′Owners and dates for the weekTip: Each countermeasure gets one owner and a day this week. These go straight onto the newspaper.20 minDecide
  8. +225′Day 1 check: still on scope?How confident are you we'll hit the target by Friday? 1 to 5Tip: Low confidence on day 1 is useful. Ask why, and adjust scope or support now, not on Thursday.15 minWrap-up

The board

Problem
What we saw on the gemba
Root cause
Why it happens
Countermeasure
What we'll try
Owner and day
Who, and which day this week
Done
Tested and standardized

The follow-up email

Subject

Kaizen event report-out: [process]

Report-out from this week's kaizen event.

CHARTER
Problem: ______
Target: ______
Scope: ______ to ______
Team: ______  Sponsor: ______

BEFORE AND AFTER (measured, not estimated)
Measure | Baseline | After | Change
______ | ____ | ____ | ____
______ | ____ | ____ | ____

WHAT WE CHANGED
1. ______
2. ______
New standard work: ______ (where it's posted)

KAIZEN NEWSPAPER: OPEN ITEMS
Problem | Countermeasure | Owner | Due
______ | ______ | ______ | ____

FOLLOW-UP AUDITS
30 days: ______  60 days: ______  90 days: ______  (owner ______)

Thank you to the team and to everyone in the area who helped.

How to run it

  1. 1Agree the charter with the sponsor before day 1: a problem in numbers, a target for Friday and a scope the team can finish.
  2. 2Use this kit for day 1. It goes further than the one-day kaizen event agenda: the newspaper board stays open all week and the team updates it every afternoon.
  3. 3Measure the baseline on the gemba today. Friday's report-out only counts measured results.
  4. 4Run the newspaper rule strictly: no countermeasure without a root cause, and one owner per line.
  5. 5Send the report-out from the follow-up on Friday and book the 30, 60 and 90-day audits before the team disbands.

Questions people ask

What is a kaizen newspaper?
A simple action list for an improvement event: each line has a problem, its cause, a countermeasure, an owner, a date and a status. The team updates it every day.
What is a kaizen board?
A visible board where a team tracks improvement ideas and actions from suggestion to done. During a kaizen event, the kaizen newspaper usually serves as the board.
What goes in a kaizen report-out?
The charter, baseline measures, what was changed, measured results, the new standard work, open items and the dates of follow-up audits.

Run it with your group

pro
  • Everyone answers on their phone, no app or sign-up
  • A timer for every block on the shared screen
  • Results, decisions and actions in the summary
Use this template

Free to open and edit. Running it live needs Pro, free for 14 days on every new account.

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