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AgendaClubs & societiesClubs & societies

Club meeting agenda

45 minutes 9 blocksFree Free template

A 45-minute officer-run club meeting: an icebreaker, short reports, then members pitch and vote on the next activity and sign up to run it.

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Free to use and to run live. No card needed.

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45 min · 9 blocks, drawn to scale Fits exactly
  1. Welcome, attendance and icebreaker, 6 minutes 6
  2. Approve last meeting's minutes, 2 minutes 2
  3. Officer reports: president, treasurer, secretary, 6 minutes 6
  4. Last meeting's action items, 3 minutes 3
  5. Ideas for our next activity or event, 12 minutesBrainstorm 12
  6. Pick the next activity, 3 minutes 3
  7. Who does what: date, place, budget and leads, 8 minutesDecide 8
  8. Announcements and member news, 3 minutes 3
  9. Next meeting date and adjourn, 2 minutes 2
011233445 min
  1. +0′Welcome, attendance and icebreakerBest thing you did since our last meeting, in a few wordsTip: Read a few answers out. New members get welcomed by name here, before any business.6 minCheck-in
  2. +6′Approve last meeting's minutesApprove last meeting's minutes?2 minVote
  3. +8′Officer reports: president, treasurer, secretaryTip: Two minutes each at most. The treasurer gives the balance and anything spent since last time.6 minInfo
  4. +14′Last meeting's action items3 minFollow-up
  5. +17′Ideas for our next activity or eventWhat should we do for our next activity or event?Tip: Ideas show without names, so quieter members suggest more. Group duplicates before the vote.12 minBrainstorm
  6. +29′Pick the next activityWhich activity should we do next?Tip: Rename the options to the top ideas from the board.3 minVote
  7. +32′Who does what: date, place, budget and leadsTip: One lead per job: booking, money, publicity, supplies. Ask newer members to co-lead with someone experienced.8 minDecide
  8. +40′Announcements and member news3 minInfo
  9. +43′Next meeting date and adjourn2 minWrap-up

In short

A club meeting is a regular gathering of members, usually run by elected officers, to share news and plan activities. This 45-minute agenda keeps reports short and spends the time on an icebreaker, an ideas board members fill in on their phones, a vote on the next activity and a lead for every job.
Time
45 minutes
People
5 to 60 members
Run by
Club officers
Plan
Free

Updated October 4, 2026

What's inside

By the end of this meeting, members have picked the next activity together and every part of it has someone running it. The full agenda is drawn to scale above: every block has its own timer when you run it live.

How to run it

  1. 1Send the agenda a few days before so members come with ideas.
  2. 2Keep officer reports to two minutes each; the club is there for the activities, not the reports.
  3. 3Collect ideas on phones, group them, and let members vote on the next activity.
  4. 4Give every job a named lead before anyone leaves, and send the summary to members who missed it.

Questions people ask

How do you run a club meeting?
Start on time with a quick icebreaker, keep officer reports short, spend most of the meeting planning activities with members, and end with clear jobs and the next meeting date.
What are good club meeting ideas?
Let members pitch them: guest speakers, skill swaps, socials, service projects, competitions and trips. Collect ideas on an anonymous board and vote, so the club picks what it actually wants to do.
What should club meeting minutes include?
The date, who attended, the treasurer's balance, any motions and votes, and action items with owners. Agendiq's summary records them as the meeting runs.

Run it with your group

Free
  • A timer for every block on the shared screen
  • Results, decisions and actions in the summary
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Free to use and to run live. No card needed.

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