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FFA chapter meeting

60 minutes 11 blockspro Runs with Pro

An FFA chapter meeting in the official order of business, from opening to closing ceremonies, with motions voted on members' phones.

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60 min · 11 blocks, drawn to scale Fits exactly
  1. Opening ceremonies, 6 minutes 6
  2. Minutes of the previous meeting, 3 minutes 3
  3. Officer reports, 6 minutes 6
  4. Report on the chapter program of activities, 6 minutes 6
  5. Special features: speaker, awards, contest practice, 10 minutesInfo 10
  6. Unfinished business, 5 minutes 5
  7. Committee reports: standing, then special, 6 minutes 6
  8. New business: motions and discussion, 8 minutes 8
  9. Vote on the motion, 3 minutes 3
  10. Closing ceremonies, 3 minutes 3
  11. Recreation and refreshments, 4 minutes 4
015304560 min
  1. +0′Opening ceremoniesTip: Officers at their stations with their symbols. The president calls the meeting to order, the sentinel confirms members are present, each officer states their station and duties, and the chapter says the Pledge of Allegiance. Use the Official FFA Manual's script word for word.6 minInfo
  2. +6′Minutes of the previous meetingApprove the minutes as read?Tip: The secretary reads them; the president asks for corrections first, then the vote.3 minVote
  3. +9′Officer reportsTip: Treasurer: balance and bills. Reporter: news releases and social posts. Others report only if they have something new.6 minInfo
  4. +15′Report on the chapter program of activitiesTip: Where each program of activities committee stands against its plan, especially events in the next month.6 minInfo
  5. +21′Special features: speaker, awards, contest practiceTip: A guest speaker, SAE recognition or a Career Development Event team practicing in front of the chapter.10 minInfo
  6. +31′Unfinished business5 minDecide
  7. +36′Committee reports: standing, then special6 minInfo
  8. +42′New business: motions and discussionTip: Members rise, are recognized, and say "I move that...". Another member seconds before discussion. Good practice for the parliamentary procedure CDE.8 minDecide
  9. +50′Vote on the motionHow do you vote on the motion?Tip: The president announces the result and taps the gavel once.3 minVote
  10. +53′Closing ceremoniesTip: Run the closing script from the Official FFA Manual.3 minInfo
  11. +56′Recreation and refreshments4 minBreak

In short

An FFA chapter meeting follows an official order of business: opening ceremonies, minutes, officer reports, the program of activities, special features, unfinished business, committee reports, new business and closing ceremonies. This 60-minute agenda times each part, adds notes for officers and records every motion's vote from members' phones.
Time
60 minutes
People
Chapter officers and members
Order
Official FFA order of business
Plan
Pro

Updated October 4, 2026

What's inside

By the end of this meeting, the chapter has heard its reports, acted on unfinished and new business with recorded votes and closed with ceremony. The full agenda is drawn to scale above: every block has its own timer when you run it live.

How to run it

  1. 1Officers rehearse the opening and closing ceremonies until they can do them from memory.
  2. 2Run business in the official order: minutes, officer reports, program of activities, special features, unfinished business, committee reports, new business.
  3. 3Use common gavel signals: two taps call the meeting to order, three bring members to their feet, one seats them.
  4. 4Take votes on phones so every motion's result is recorded in the summary, which becomes the secretary's draft minutes.
  5. 5Finish with recreation so the meeting ends on something members look forward to.

Questions people ask

What happens in the FFA opening ceremonies?
The president calls the meeting to order, the sentinel confirms members are present, each officer states their station, symbol and duties, and members say the Pledge of Allegiance. The full script is in the Official FFA Manual.
What is the FFA order of business?
Opening ceremonies, minutes of the previous meeting, officer reports, report on the program of activities, special features, unfinished business, committee reports, new business, closing ceremonies, then recreation.
Does this work for a 4-H club meeting?
Yes, with small changes. A 4-H meeting usually opens with the Pledge of Allegiance and the 4-H Pledge, then roll call, minutes, the treasurer's report, old and new business, a program such as member demonstrations, and recreation.

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  • A timer for every block on the shared screen
  • Results, decisions and actions in the summary
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