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Toastmasters meeting agenda

75 minutes 12 blocksFree Free template

A 75-minute Toastmasters club meeting with every role, a timer on each speech, Table Topics, evaluations and phone votes for the three awards.

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75 min · 12 blocks, drawn to scale Fits exactly
  1. Call to order and President's welcome, 3 minutes 3
  2. Toastmaster of the Day opens; role players explain their roles, 5 minutes 5
  3. Prepared speech 1, 7 minutes 7
  4. Prepared speech 2, 7 minutes 7
  5. Prepared speech 3, 7 minutes 7
  6. Table Topics, 16 minutesDiscuss 16
  7. Speech evaluations, 10 minutes 10
  8. General Evaluator, Timer, Ah-Counter and Grammarian reports, 8 minutes 8
  9. Best Speaker, 2 minutes 2
  10. Best Table Topics speaker, 1 minutes 1
  11. Best Evaluator, 1 minutes 1
  12. Awards, guest comments and President's close, 8 minutes 8
019385675 min
  1. +0′Call to order and President's welcomeTip: The Sergeant at Arms calls the meeting to order. The President welcomes guests and hands over to the Toastmaster of the Day.3 minInfo
  2. +3′Toastmaster of the Day opens; role players explain their rolesTip: The Timer explains the lights (green at the minimum time, yellow at the midpoint, red at the maximum), the Grammarian gives the word of the day, the Ah-Counter explains what they listen for.5 minInfo
  3. +8′Prepared speech 1Tip: Most Pathways projects run 5 to 7 minutes; the Ice Breaker is 4 to 6. The Toastmaster introduces the speaker, title and project.7 minInfo
  4. +15′Prepared speech 27 minInfo
  5. +22′Prepared speech 37 minInfo
  6. +29′Table TopicsTip: The Table Topics Master asks impromptu questions; each answer runs 1 to 2 minutes. Members who aren't on the agenda go first. Invite guests only if they want to.16 minDiscuss
  7. +45′Speech evaluationsTip: Each evaluator speaks for 2 to 3 minutes: what worked, one or two specific improvements, an encouraging close.10 minInfo
  8. +55′General Evaluator, Timer, Ah-Counter and Grammarian reports8 minInfo
  9. +63′Best SpeakerWho was today's best speaker?Tip: Rename the options to the speakers' names before the meeting.2 minVote
  10. +65′Best Table Topics speakerBest Table Topics answer today?Tip: Rename the options as Table Topics speakers finish.1 minVote
  11. +66′Best EvaluatorWho was today's best evaluator?1 minVote
  12. +67′Awards, guest comments and President's closeTip: Ask guests for a sentence on their visit. Confirm roles for the next meeting before closing.8 minWrap-up

In short

A Toastmasters meeting gives members practice in prepared speaking, impromptu speaking and evaluation. This 75-minute agenda covers every meeting role, times three prepared speeches, Table Topics and the evaluations, and lets members vote on their phones for Best Speaker, Best Table Topics speaker and Best Evaluator.
Time
75 minutes
People
10 to 30 members and guests
Speeches
3 prepared, plus Table Topics
Plan
Free

Updated October 4, 2026

What's inside

By the end of this meeting, three speakers have delivered and been evaluated, everyone has had a chance to speak, and the club has voted for its best speaker, evaluator and Table Topics speaker. The full agenda is drawn to scale above: every block has its own timer when you run it live.

How to run it

  1. 1Fill every role a week ahead: Toastmaster of the Day, General Evaluator, Table Topics Master, Timer, Ah-Counter, Grammarian, speakers and evaluators.
  2. 2Each speech block has its own timer on screen, so the Timer and the audience see the same clock.
  3. 3Rename the vote options to the speakers' and evaluators' names before the meeting starts.
  4. 4Keep guests welcome but never put them on the spot; Table Topics is for those who volunteer.
  5. 5Send the summary with the awards and next meeting's role sign-ups.

Questions people ask

What are the Toastmasters meeting roles?
Toastmaster of the Day, General Evaluator, Table Topics Master, Timer, Ah-Counter, Grammarian, prepared speakers and their evaluators. Many clubs also have a Sergeant at Arms who opens the meeting.
How long is a Toastmasters meeting?
Usually 60 to 90 minutes, depending on how many speeches are on the agenda. Three speeches with Table Topics fit in about 75 minutes.
What are Table Topics in Toastmasters?
The impromptu speaking part of the meeting. The Table Topics Master asks a question and a member answers on the spot for 1 to 2 minutes.

Run it with your group

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  • A timer for every block on the shared screen
  • Results, decisions and actions in the summary
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