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AgendaSports & coachingSports & coaching

Coaches meeting

60 minutes 10 blocksFree Free template

A 60-minute staff meeting for a sports program: schedule, roster and availability, safety plans, travel, player development and who owns what this week.

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60 min · 10 blocks, drawn to scale Fits exactly
  1. One word for where the program is right now, 3 minutes 3
  2. Actions from the last staff meeting, 5 minutes 5
  3. Schedule: games, practices, facilities and conflicts, 10 minutesInfo 10
  4. Roster: availability, injuries and eligibility, 10 minutesDiscuss 10
  5. Safety: concussion protocol, heat plan and emergency action plan, 8 minutes 8
  6. Travel and logistics: transport, rooms, meals and equipment, 7 minutes 7
  7. Player development: who needs what, 8 minutes 8
  8. This week's team focus, 3 minutes 3
  9. Assignments: who owns what this week, 4 minutes 4
  10. Recap and next meeting, 2 minutes 2
015304560 min
  1. +0′One word for where the program is right nowOne word for where the program is right now?3 minCheck-in
  2. +3′Actions from the last staff meeting5 minFollow-up
  3. +8′Schedule: games, practices, facilities and conflicts10 minInfo
  4. +18′Roster: availability, injuries and eligibilityTip: Share only what coaches need to plan, such as available or not and a return date. Medical detail stays with the athletic trainer or parents.10 minDiscuss
  5. +28′Safety: concussion protocol, heat plan and emergency action planTip: Confirm the emergency action plan for each venue this week, who carries the medical kit, and the heat and lightning rules. Any athlete with a suspected concussion is removed from play and returns only with clearance.8 minInfo
  6. +36′Travel and logistics: transport, rooms, meals and equipment7 minInfo
  7. +43′Player development: who needs what8 minDiscuss
  8. +51′This week's team focusWhat should this week's team focus be?3 minVote
  9. +54′Assignments: who owns what this week4 minDecide
  10. +58′Recap and next meeting2 minWrap-up

In short

A coaches meeting is a regular staff meeting where a program's coaches plan the week. This 60-minute agenda covers the schedule, roster and availability, safety plans including concussion and heat, travel and logistics and player development, then votes on the team focus and assigns who owns what.
Time
60 minutes
People
2 to 12 coaches
Blocks
10
Plan
Free

Updated October 4, 2026

What's inside

By the end of this meeting, the staff agree the week's schedule, roster, safety plans and travel, and each coach knows what they own. The full agenda is drawn to scale above: every block has its own timer when you run it live.

How to run it

  1. 1Meet weekly in season at the same time, with the schedule and roster shared beforehand.
  2. 2Cover safety every week: emergency action plans, heat and weather rules and concussion protocol.
  3. 3Vote on the team focus so every coach reinforces the same message.
  4. 4Leave with named owners for travel, equipment and communication with parents.

Questions people ask

What should be on a coaches meeting agenda?
Last week's actions, the schedule and facilities, roster and availability, safety plans, travel and logistics, player development, the week's focus and who owns each task.
How often should coaching staff meet?
Weekly during the season, plus a longer planning meeting before the season starts and a review at the end.
What safety topics should coaches review?
The emergency action plan for each venue, heat and lightning rules, concussion recognition and removal from play, and who carries the medical kit.

Run it with your group

Free
  • A timer for every block on the shared screen
  • Results, decisions and actions in the summary
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Free to use and to run live. No card needed.

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