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Meeting kitHR & peoplePitch & sales

Career fair booth kit

30 minutes 11 slides, 3 livepro Runs with Pro

A 30-minute employer session for career fairs: an 11-slide deck, interest polls candidates answer by QR code, anonymous Q&A and a candidate follow-up.

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Free to open and edit. Running it live needs Pro, free for 14 days on every new account.

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Work at [Company]

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👋
Title

In short

A career fair is an event where employers meet students and job seekers to promote roles and collect interest. This kit gives employers a 30-minute info session with an 11-slide recruiting deck, interest and start-date polls candidates answer by scanning a QR code, anonymous Q&A and a follow-up email for candidates who opt in.
Time
30 minutes
Slides
11, 3 interactive
Includes
Agenda, deck, candidate follow-up
Plan
Pro

Updated October 4, 2026

What's in the kit

  1. 1Work at [Company]
  2. 2We [what you do] for [who]. Join us to [what new hires get to work on].
  3. 3About us (replace)
  4. 4We're hiring (replace)
  5. 5A day in the life (replace)
  6. 6What we look for, and what you get
  7. 7Which area interests you most?Engineering · Data and analytics · Sales and marketing · Operations · Not sure yet live
  8. 8When could you start?Internship this summer · Graduate role next year · Within 3 months · Just exploring live
  9. 9Your question about working here live
  10. 10How to apply
  11. 11Come and talk to us

The agenda

By the end of this meeting, candidates know who we are, what the roles involve and how to apply, and we know which areas and start dates interest them.

30 min · 7 blocks, drawn to scale Fits exactly
  1. What are you studying or working on?, 3 minutes 3
  2. Who we are, in two minutes, 4 minutes 4
  3. The roles we're hiring for and what the work is really like, 7 minutesInfo 7
  4. A day in the life, from a recent hire, 5 minutesInfo 5
  5. Which area interests you most?, 2 minutes 2
  6. Questions from phones, 6 minutesBrainstorm 6
  7. How to apply, and how we'll follow up, 3 minutes 3
08152330 min
  1. +0′What are you studying or working on?What are you studying or working on now? One word or two.Tip: Read a few out and connect them to roles: 'Three of you in data, we're hiring two analysts.'3 minCheck-in
  2. +3′Who we are, in two minutesTip: Present the deck. What you do, who for, and why someone would want to work here.4 minInfo
  3. +7′The roles we're hiring for and what the work is really like7 minInfo
  4. +14′A day in the life, from a recent hireTip: Bring someone hired in the last two years. Candidates trust them more than recruiters.5 minInfo
  5. +19′Which area interests you most?Which area interests you most?Tip: Swap in your hiring areas.2 minVote
  6. +21′Questions from phonesYour question about working hereTip: Anonymous questions get the real ones: pay ranges, hours, remote work. Answer honestly.6 minBrainstorm
  7. +27′How to apply, and how we'll follow upTip: Show the apply link. Only follow up with people who left an email and said yes.3 minWrap-up

The follow-up email

Subject

Great to meet you at the career fair

Hi,

Thanks for stopping by our session at ______ today.

The roles we talked about: ______
Apply here: ______ (applications close ______)
What happens next: a 20-minute call with a recruiter, then a short task or interview with the team.

Questions we didn't get to: ______

If you'd like to talk to someone in the team you're interested in, reply to this email and we'll set it up.

______ (recruiter name, company)

You're receiving this because you left your email at our session. Reply 'stop' and we won't contact you again.

How to run it

  1. 1Turn on 'Ask for name' and set 'Ask for email' to optional, and print the QR code large on your booth banner.
  2. 2Run the session on the hour at the booth or in the fair's presentation room, with a recent hire speaking.
  3. 3Use the interest and start-date polls to see which roles to talk about at the booth afterwards.
  4. 4Answer anonymous questions honestly, including pay ranges and hours. Candidates notice when you dodge.
  5. 5Send the follow-up only to people who left an email, and include a clear way to opt out.

Questions people ask

What should a career fair presentation include?
Who you are in one honest sentence, the roles you're hiring for, what a day really looks like, what you look for and offer, how to apply, and time for questions.
How do you collect candidate details at a career fair?
Use a QR code that asks for a name and an optional email, plus a couple of quick polls on interests and start dates. Only follow up with people who chose to share an email.
How long should a recruiting presentation be?
Twenty to thirty minutes at a fair. Keep the slides short, bring a recent hire, and leave time for questions.

Run it with your group

pro
  • Everyone answers on their phone, no app or sign-up
  • A timer for every block on the shared screen
  • Results, decisions and actions in the summary
Use this template

Free to open and edit. Running it live needs Pro, free for 14 days on every new account.

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