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Meeting kitChurches & communitiesSafety

Church safety and security team meeting

60 minutes 11 slides, 4 livepro Runs with Pro

A monthly safety team meeting: incident debrief, a training deck with a knowledge check, posts for Sunday and a vote on the next drill.

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Safety team training

Notice, tell, respond

Title

In short

A church security team, often called a safety team, is a group of volunteers who welcome people, watch for problems and respond to medical and other emergencies during services. This kit runs their monthly meeting: an incident debrief, an 11-slide training deck with a knowledge check, Sunday's posts and a vote on the next drill.
Time
60 minutes
People
4 to 30 volunteers
Includes
Agenda, 11 slides, meeting record
Plan
Pro

Updated October 4, 2026

What's in the kit

  1. 1Safety team training
  2. 2Our job is to help everyone worship safely. Most of what we do is welcome, care and first aid.
  3. 3Our posts
  4. 4When something feels wrong
  5. 5What to watch for
  6. 6Medical emergency
  7. 7Knowledge check: someone collapses during the service. What's first?Radio the medical team and call 911 · Wait to see if they recover · Move them outside · Give them water live
  8. 8A child's pickup tag doesn't match. What do you do?Release the child anyway · Keep the child in the room and call the team lead · Ask the child if they know the adult · Let the adult take them to find a leader live
  9. 9How confident are you on your post this Sunday? live
  10. 10What's one thing we should practice before it happens for real? live
  11. 11Notice. Tell. Respond.

The agenda

By the end of this meeting, the team has learned from recent incidents, trained on one topic and knows its posts and next drill.

60 min · 8 blocks, drawn to scale Fits exactly
  1. Roll call and radio check, 3 minutes 3
  2. Actions from last meeting, 5 minutes 5
  3. Incidents and near misses since last meeting, 10 minutesInfo 10
  4. Debrief: what went well, what we change, 10 minutesDiscuss 10
  5. Training: [this month's topic], 15 minutesInfo 15
  6. Walk-through: posts, routes and the plan for Sunday, 10 minutesDiscuss 10
  7. Which scenario should we drill next?, 3 minutes 3
  8. Assignments and schedule, 4 minutes 4
015304560 min
  1. +0′Roll call and radio checkYour name and your usual post3 minCheck-in
  2. +3′Actions from last meeting5 minFollow-up
  3. +8′Incidents and near misses since last meetingTip: Facts only: what happened, when, where, who responded. No names of the people helped.10 minInfo
  4. +18′Debrief: what went well, what we changeTip: Blame-free. Ask what made it hard to do the right thing.10 minDiscuss
  5. +28′Training: [this month's topic]Tip: The slides play here. The sample topic is noticing and responding; swap in your own.15 minInfo
  6. +43′Walk-through: posts, routes and the plan for Sunday10 minDiscuss
  7. +53′Which scenario should we drill next?Which scenario should we drill next?3 minVote
  8. +56′Assignments and schedule4 minWrap-up

The follow-up email

Subject

Safety team: incident review, training and Sunday posts

Safety team meeting record

Date: 
Led by: 
Present: see roll call in the summary below

Incident and near-miss review
Date / location / what happened / who responded / what went well / what we change
- 

Training topic: 
Knowledge check: see the results in the summary below.

Posts for Sunday
Doors: 
Sanctuary: 
Medical: 
Children's area: 
Parking: 
Team lead: 

Next drill: [scenario from the vote], on [date]

Actions (owner, date):
-

How to run it

  1. 1Meet monthly, at the same time, with everyone who serves on a post.
  2. 2Review incidents and near misses by facts only, then debrief without blame. Keep the names of people who were helped out of the record.
  3. 3Run the training slides. The sample covers noticing and responding, medical emergencies and children's check-out; swap in your own topic each month.
  4. 4Use the knowledge-check polls and talk through each answer.
  5. 5Confirm Sunday's posts, vote on the next drill and send the record.

Questions people ask

What does a church security team do?
Welcomes people, watches the building and the room, responds to medical emergencies, keeps children's check-out safe, and leads evacuations or calls 911 when needed. Most of the work is care, not confrontation.
How should a church safety team train?
Meet regularly, train on one topic at a time, practice real scenarios as drills, and debrief every incident or near miss without blame. First aid, CPR and AED training are a strong foundation.
What should an incident report include?
The date, time and location, what happened in plain facts, who responded and what they did, what went well and what to change. Keep personal details of the people helped to a minimum.

Run it with your group

pro
  • Everyone answers on their phone, no app or sign-up
  • A timer for every block on the shared screen
  • Results, decisions and actions in the summary
Use this template

Free to open and edit. Running it live needs Pro, free for 14 days on every new account.

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