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Meeting kitHealth & safetySafety

Monthly safety meeting

45 minutes 10 slides, 4 liveFree Free template

A 45-minute monthly safety meeting: QR sign-in, last month's actions, incident review, a topic deck, a hazard board and minutes that write themselves.

Use this template See inside

Free to use and to run live. No card needed.

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Monthly safety meeting

[Site or team] · [Month]

Title

In short

A safety meeting is a regular team meeting to review incidents and near misses, follow up on corrective actions and cover a safety topic. This kit gives you a 45-minute agenda with QR sign-in, a 10-slide topic deck with polls, an anonymous hazard board and a minutes template with an action table.
Time
45 minutes
Slides
10, 4 interactive
Includes
Agenda, deck, hazard board, minutes
Plan
Free

Updated October 4, 2026

What's in the kit

  1. 1Monthly safety meeting
  2. 2Since last meeting (replace)
  3. 3Slips, trips and falls
  4. 4Where they happen
  5. 5What we do about it
  6. 6Where on our site are you most likely to slip or trip?Entrances when it rains · Stairs · Storeroom · Loading area · Somewhere else live
  7. 7How safe do you feel at work this month? live
  8. 8What's one hazard nobody has fixed yet? Anonymous. live
  9. 9What should next month's safety topic be?Manual handling · Fire safety · Ladders and working at height · Hazardous chemicals · Fatigue and wellbeing live
  10. 10See it. Say it. Fix it.

The agenda

By the end of this meeting, last month's actions are closed or chased, every incident and near miss has been reviewed, and new hazards have an owner and a date.

45 min · 8 blocks, drawn to scale Fits exactly
  1. Sign in by QR code and open the meeting, 3 minutes 3
  2. Last month's corrective actions: done, late or stuck, 6 minutes 6
  3. Incidents, near misses and first aid cases since last meeting, 7 minutesInfo 7
  4. Inspection findings, 5 minutes 5
  5. This month's safety topic, 10 minutesInfo 10
  6. Hazards you've spotted, 7 minutesBrainstorm 7
  7. New corrective actions: owner and due date, 4 minutes 4
  8. Vote on next month's topic and close, 3 minutes 3
011233445 min
  1. +0′Sign in by QR code and open the meetingTip: Turn on 'Ask for name' before the meeting. Everyone who scans the code is signed in with the time, so the attendee list is your sign-in sheet.3 minInfo
  2. +3′Last month's corrective actions: done, late or stuckTip: Go through every open action. 'Stuck' items get a new owner or a clear reason today.6 minFollow-up
  3. +9′Incidents, near misses and first aid cases since last meetingTip: No names. Talk about what happened and why, never who. Thank whoever reported a near miss.7 minInfo
  4. +16′Inspection findings5 minInfo
  5. +21′This month's safety topicTip: Present the deck. Swap the sample topic for one that matches what's been happening on your site.10 minInfo
  6. +31′Hazards you've spottedAdd a hazard you've seen, a near miss, or an idea to fix oneTip: Anonymous notes get more honest answers. Read them out and group the duplicates.7 minBrainstorm
  7. +38′New corrective actions: owner and due dateTip: Every hazard taken on gets one owner and a date. Those become next month's follow-up.4 minDecide
  8. +42′Vote on next month's topic and closeWhich topic next month?3 minWrap-up

The board

Hazards I've seen
What could hurt someone?
Near misses
What nearly went wrong?
Ideas to fix
What would make it safer?

The follow-up email

Subject

Safety meeting minutes and actions, ______

Minutes of this month's safety meeting.

Date: ______  Time: ______  Location: ______
Led by: ______  Recorder: ______
Attendees: ____ (sign-in list attached)

1. Last month's actions
   Action | Owner | Due | Status
   ______ | ______ | ____ | done / late / stuck
2. Incidents, near misses and first aid cases reviewed: ______
   Causes found: ______
3. Inspection findings: ______
4. Topic covered: ______
5. Hazards raised: ______
6. New corrective actions
   Action | Owner | Due
   ______ | ______ | ____
7. Next month's topic: ______

Next meeting: ______

How to run it

  1. 1Turn on 'Ask for name' so the QR sign-in gives you a dated attendance list for your records.
  2. 2Start with last month's actions. A safety meeting that never closes its actions loses people's trust fast.
  3. 3Review incidents without names. Focus on what happened and why.
  4. 4Let people add hazards anonymously on the board, then give each one you take on an owner and a date.
  5. 5Agendiq's summary records the decisions and votes, so the minutes in the follow-up are quick to finish and send.

Questions people ask

What should be on a safety meeting agenda?
Sign-in, last meeting's corrective actions, incidents and near misses, inspection findings, a safety topic, new hazards from the team and new actions with owners and dates.
What are good safety meeting ideas?
Pick topics from your own near misses and inspections, let the team vote on next month's topic, ask anonymous questions so people raise real hazards, and celebrate near-miss reports.
How do you keep a safety meeting sign in sheet?
Have everyone scan a QR code that asks for their name. The meeting keeps a dated attendee list, which you can attach to the minutes.
What goes in safety meeting minutes?
Date, location, leader and attendees, actions reviewed, incidents discussed, the topic covered, hazards raised and new corrective actions with owners and due dates.

Run it with your group

Free
  • Everyone answers on their phone, no app or sign-up
  • A timer for every block on the shared screen
  • Results, decisions and actions in the summary
Use this template

Free to use and to run live. No card needed.

Goes well with

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Open it, make it yours, run it live.

Change anything in the editor. When you're ready, press Present: everyone joins with a scan and answers on their phone.

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