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Meeting kitConstructionSafety

Toolbox talk kit with sign-in and quick check

15 minutes 9 slides, 4 liveFree Free template

A 15-minute toolbox talk with QR sign-in, a ready ladder-safety talk, a three-question check on phones and a signed record emailed after.

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Free to use and to run live. No card needed.

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Toolbox talk: ladders

Fifteen minutes. Sign in on your phone, three quick questions, then back to work.

🪜
Title

In short

A toolbox talk is a short safety talk held with a crew before work, on one topic tied to the job. This kit gives you a 15-minute agenda, QR sign-in on phones instead of a paper sheet, a ready ladder-safety talk with three check questions, and a talk record emailed straight after.
Time
15 minutes
People
2 to 40
Includes
Agenda, 9 slides, sign-in, record
Plan
Free

Updated October 4, 2026

What's in the kit

  1. 1Toolbox talk: ladders
  2. 2Ladders are up on every floor this week. Most ladder falls come from a bad setup, not a bad ladder.
  3. 3Before you climb
  4. 4On the ladder
  5. 5Check 1: the roof edge is 16 feet up. How far out should the ladder's base be?2 feet · 4 feet · 6 feet · 8 feet live
  6. 6Check 2: how far should an extension ladder reach above the landing?1 foot · 2 feet · 3 feet · It doesn't matter if it's tied off live
  7. 7Check 3: you find a cracked rail on a stepladder. What do you do?Use it carefully · Tape it and use it · Tag it out and tell the foreman · Leave it for the next crew live
  8. 8Where on this site could a ladder go wrong today? live
  9. 9Signed in, checked, back to work

The agenda

By the end of this meeting, the crew is signed in, has checked its understanding of today's topic and each person has named one hazard they will watch for.

15 min · 5 blocks, drawn to scale Fits exactly
  1. Sign in: scan the code, name and trade, 2 minutes 2
  2. Today's topic and why it matters on this site, 4 minutesInfo 4
  3. Where does this show up on our job this week?, 4 minutesDiscuss 4
  4. One hazard you'll watch for today, 2 minutes 2
  5. Open questions, follow-ups and sign-off, 3 minutesWrap-up 3
0481115 min
  1. +0′Sign in: scan the code, name and tradeYour name and trade, for today's sign-inTip: Start on time at the gang box or the tailgate. Late arrivals still scan in; the record keeps everyone.2 minCheck-in
  2. +2′Today's topic and why it matters on this siteTip: The slides play here. Talk to the crew, don't read the slides. Point at the real ladders, edges or tools you mean.4 minInfo
  3. +6′Where does this show up on our job this week?Tip: Ask, then wait. Ten seconds of silence is fine. Invite one near-miss story, then move on before one person takes over.4 minDiscuss
  4. +10′One hazard you'll watch for todayOne hazard you'll watch for today?2 minCheck-in
  5. +12′Open questions, follow-ups and sign-offTip: Write down anything you can't answer and say when you'll come back with it. Don't guess on safety.3 minWrap-up

The follow-up email

Subject

Toolbox talk record: ladder safety

Toolbox talk record

Date: 
Site / project: 
Topic: Ladder safety
Led by: 
Start and finish time: 

Attendance: see the sign-in list in the summary below (name and trade from the QR check-in).

Quick check results: in the summary below.

Hazards the crew named for today:
- 
- 

Open questions and who will answer them, by when:
- 

Supervisor sign-off: ________________

How to run it

  1. 1Spend about 15 minutes preparing. Swap the ladder topic for one tied to the work on this site this week if you need to.
  2. 2Show the QR code at the start. Everyone signs in with name and trade on their own phone, so there's no clipboard going round.
  3. 3Talk through the slides, then run the three check questions. Read the answer from the notes and explain it in a sentence.
  4. 4Ask where the topic shows up on this job and collect one hazard from each person.
  5. 5Write down any question you can't answer. The summary and follow-up email become your signed talk record.

Questions people ask

What is a toolbox talk?
A short, informal safety talk with a crew, usually at the start of a shift, on one topic linked to the work they're doing. It's also called a tailgate meeting or safety huddle.
Do you need a toolbox talk sign-in sheet?
Keep a record of the date, topic, who led it and who attended. It shows the training happened. Here the QR sign-in and the summary give you that record without a clipboard.
How often are toolbox talks required?
Federal OSHA doesn't set a frequency. California's Title 8 section 1509 requires them at least every 10 working days. Many contractors hold one weekly or daily.
What should a toolbox talk form include?
Date, site, topic, who led it, attendees, the main points, hazards raised, open questions and a supervisor sign-off. The follow-up email in this kit has all of these.

Run it with your group

Free
  • Everyone answers on their phone, no app or sign-up
  • A timer for every block on the shared screen
  • Results, decisions and actions in the summary
Use this template

Free to use and to run live. No card needed.

Goes well with

All meeting kits

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    🪜
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  • Tailgate meeting

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    Tailgate safety meeting for field crewsA ten-minute safety meeting at the truck for crews who move sites: pick a topic, check today's location for hazards, sign in by QR. 10 min 8 slides

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Open it, make it yours, run it live.

Change anything in the editor. When you're ready, press Present: everyone joins with a scan and answers on their phone.

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