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WorkshopAny teamProject kickoff

RACI chart workshop

50 minutes 6 blocksFree Free template

Fill the RACI live at kickoff: tasks come in from phones, the room agrees one Accountable per row, and rows with no owner or too many cooks get flagged.

Use this template See inside

Free to use and to run live. No card needed.

Share
Tasks and decisions
A verb and a noun: 'approve launch budget'
Clear: one A
Agreed R, A, C and I
Needs an owner
No A yet, or two of them
Too many cooks
More than five people R or C

In short

A RACI chart shows who is Responsible, Accountable, Consulted and Informed for each task or decision in a project. This template builds it live at kickoff: tasks come in from everyone's phone, the room agrees exactly one Accountable per row, and rows with no owner or too many cooks are flagged and fixed in 50 minutes.
Time
50 minutes
People
3 to 20
Board
Tasks, clear, needs owner, too many cooks
Plan
Free

Updated October 4, 2026

What's inside

The agenda

By the end of this meeting, every key task and decision has exactly one Accountable person, and everyone knows where they're R, C or I.

50 min · 6 blocks, drawn to scale Fits exactly
  1. What R, A, C and I mean here, 4 minutes 4
  2. Tasks and decisions this project needs, 10 minutesBrainstorm 10
  3. Assign R, A, C and I row by row, 18 minutesDiscuss 18
  4. Fix the flagged rows, 8 minutesDiscuss 8
  5. Confirm the chart and who keeps it up to date, 6 minutes 6
  6. Anyone surprised by their role?, 4 minutes 4
013253850 min
  1. +0′What R, A, C and I mean hereTip: Responsible: does the work. Accountable: one person who signs off and answers for it. Consulted: asked before. Informed: told after. One A per row, always.4 minInfo
  2. +4′Tasks and decisions this project needsTip: One deliverable or decision per card, as a verb and a noun. People may add who they think is accountable; disagreement here is exactly what you want to find.10 minBrainstorm
  3. +14′Assign R, A, C and I row by rowTip: For each card, agree the A first, then R, C and I. Add the agreed line as a new card ('Approve budget · A: Priya · R: Sam · C: Legal · I: Sales'), drag it to Clear, and take the original off. No agreed A: Needs an owner. More than five R or C: Too many cooks.18 minDiscuss
  4. +32′Fix the flagged rowsTip: Needs an owner: who would be blamed if this went wrong? That's usually the A. Too many cooks: move people from Consulted to Informed.8 minDiscuss
  5. +40′Confirm the chart and who keeps it up to date6 minDecide
  6. +46′Anyone surprised by their role?Were you surprised by any of your roles? Yes or no, and which4 minWrap-up

How to run it

  1. 1Define R, A, C and I in one sentence each, and repeat the rule: exactly one Accountable per row.
  2. 2Collect tasks and decisions from phones, with who people think is accountable. Different answers reveal the real gaps.
  3. 3Agree each row in turn, add the agreed line as a card and drag it to Clear, Needs an owner or Too many cooks.
  4. 4Fix the flagged rows before people leave and name who keeps the chart current. Revisit it at each phase.

Questions people ask

What is a RACI chart?
A matrix of tasks and people showing who is Responsible (does it), Accountable (owns the outcome), Consulted (gives input before) and Informed (told after) for each task.
What's the difference between a RACI chart and a RACI matrix?
Nothing; they're two names for the same thing. 'Responsibility assignment matrix' is the formal name.
What is DACI?
A decision-focused variant: Driver (runs the process), Approver (makes the call), Contributors (give input) and Informed. It suits single decisions better than ongoing tasks.
What is RAPID decision making?
Bain & Company's decision roles: Recommend, Agree, Perform, Input and Decide. Like RACI, the key is that exactly one person has the D.

Run it with your group

Free
  • Ideas land on the board from every phone, then dot-vote
  • A timer for every block on the shared screen
  • Results, decisions and actions in the summary
Use this template

Free to use and to run live. No card needed.

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Open it, make it yours, run it live.

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