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Software & productPlanning

PI Planning day 1 (SAFe)

480 minutes 7 blocks Free template

Day one of SAFe PI Planning: business context, product vision, architecture vision, team breakouts and a draft plan review.

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By the end of this meetingEvery team on the train understands the business context and vision and has a draft plan for the PI.

480 min · 7 blocks, drawn to scale Fits exactly
  1. Business context, 60 minutes 60
  2. Product vision and roadmap, 90 minutesInfo 90
  3. Break, 15 minutes 15
  4. Architecture vision, 45 minutes 45
  5. Lunch, 60 minutes 60
  6. Team breakouts: capacity, stories, dependencies, 150 minutesBrainstorm 150
  7. Draft plan review, 60 minutes 60
0120240360480 min
  1. +0′Business contextTip: Keep it tight; long presentations disengage the room.60 minInfo
  2. +60′Product vision and roadmap90 minInfo
  3. +150′Break15 minBreak
  4. +165′Architecture vision45 minInfo
  5. +210′Lunch60 minBreak
  6. +270′Team breakouts: capacity, stories, dependenciesWhat dependency or risk has your team found?150 minBrainstorm
  7. +420′Draft plan reviewTip: With 10 or more teams, give each team a strict timebox.60 minDiscuss

Why it works

Built so the pi planning day 1 (safe) ends on time, with everyone in it.

  • Updates stay short

    195 minutes of updates with a visible clock. In a video call the speaker is spotlighted and the room is muted, so nobody talks over them.

  • A break that ends

    Cameras pause and the timer keeps running, so the break finishes on time and everyone comes back together.

  • Ideas from every phone

    Everyone types at once and ideas land on the shared screen together. The quiet person's idea gets the same space as everyone else's.

  • Discussion with a clock

    60 minutes of open floor with a countdown everyone can see, and a talk-balance meter so the loudest voice doesn't take all of it.

How to run it

  1. 1Run PI Planning every 8 to 12 weeks; plan two days, or three to four for distributed trains.
  2. 2Test video, audio and planning boards beforehand; tech failures are a common pitfall.
  3. 3Keep the business context and vision presentations short so teams stay engaged.
  4. 4In breakouts, have each team work out its capacity, draft stories and surface dependencies.
  5. 5Timebox the draft plan review tightly, especially with 10 or more teams.

Questions about the pi planning day 1 (safe)

How long is PI Planning?
Two days in SAFe; distributed teams may need three to four days. It runs every 8 to 12 weeks, often quarterly.
What happens on day 1 of PI Planning?
Business context, product vision and roadmap, architecture vision, team breakouts on capacity, stories and dependencies, then a draft plan review.
Who runs PI Planning?
The Release Train Engineer, with the whole Agile Release Train taking part.

Built from

The structure, timings and tips on this page come from these sources.

  • framework.scaledagile.com
  • easyagile.com

Run it with your team

  • A countdown for every block on the shared screen
  • A video call that changes with each block
  • Check-ins and votes from every phone, no app
  • Decisions and actions in a scored summary

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