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Software & productPlanning

Sprint planning meeting

120 minutes 5 blocks Free template

Scrum Guide sprint planning for a two-week Sprint: agree why, pick what fits real capacity, plan how, then check confidence.

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By the end of this meetingThe team has a clear Sprint Goal and a Sprint Backlog it believes it can finish.

120 min · 5 blocks, drawn to scale Fits exactly
  1. Why is this Sprint valuable? Draft the Sprint Goal, 20 minutesDiscuss 20
  2. What can be Done? Pick items against real capacity, 40 minutesDecide 40
  3. How will the work get done? Break items into a plan, 40 minutesBrainstorm 40
  4. Confidence in the Sprint Goal (fist of five), 10 minutes 10
  5. Confirm the Sprint Goal and Sprint Backlog, 10 minutes 10
0306090120 min
  1. +0′Why is this Sprint valuable? Draft the Sprint GoalTip: Push for a specific goal; vague Sprint Goals are a common pitfall.20 minDiscuss
  2. +20′What can be Done? Pick items against real capacityTip: Developers choose the amount of work; resist stakeholder pressure to overcommit.40 minDecide
  3. +60′How will the work get done? Break items into a planWhat steps or tasks does this item need?Tip: Plan enough to start; don't try to list every task upfront.40 minBrainstorm
  4. +100′Confidence in the Sprint Goal (fist of five)How confident are you that we can meet this Sprint Goal?10 minVote
  5. +110′Confirm the Sprint Goal and Sprint Backlog10 minWrap-up

Why it works

Built so the sprint planning meeting ends on time, with everyone in it.

  • Discussion with a clock

    20 minutes of open floor with a countdown everyone can see, and a talk-balance meter so the loudest voice doesn't take all of it.

  • It ends in a decision

    Capture the decision and its owner with one click while it's said. It lands in the summary, word for word.

  • Ideas from every phone

    Everyone types at once and ideas land on the shared screen together. The quiet person's idea gets the same space as everyone else's.

  • A vote the whole room sees

    One tap each on a phone, live bars on the screen. A tick shows who has voted, never what they chose.

  • Wraps up on time

    Decisions and actions are read back, the summary is already written, and a finish on time earns the confetti.

How to run it

  1. 1Refine the backlog before the meeting; if planning keeps running long, the cause is usually poor refinement or oversized items.
  2. 2Start with why: draft a Sprint Goal the whole team can repeat, not a vague list of tickets.
  3. 3Let the Developers pull items based on their real capacity and resist stakeholder pressure to overcommit.
  4. 4Break the first items into a plan, but don't try to list every task upfront.
  5. 5Close with a fist-of-five confidence vote, then confirm the Sprint Goal and Sprint Backlog.

Questions about the sprint planning meeting

How long should sprint planning take?
The Scrum Guide caps it at eight hours for a one-month Sprint. Experienced teams often need 90 to 120 minutes for a two-week Sprint.
What are the three topics of sprint planning?
Why the Sprint is valuable (the Sprint Goal), what can be Done this Sprint, and how the chosen work will get done.
Who attends sprint planning?
The whole Scrum Team: the Product Owner brings the backlog and input on the Sprint Goal, the Developers choose and size the work, and the Scrum Master facilitates.
Why does sprint planning run over?
Usually because refinement was poor or items are too big, which pushes detailed discussion into the planning meeting.

Built from

The structure, timings and tips on this page come from these sources.

  • scrumguides.org
  • mountaingoatsoftware.com

Run it with your team

  • A countdown for every block on the shared screen
  • A video call that changes with each block
  • Check-ins and votes from every phone, no app
  • Decisions and actions in a scored summary

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Related templates

All templates
  • Daily Scrum (daily stand-up)A 15-minute Daily Scrum: walk the board toward the Sprint Goal, raise impediments, and park problem-solving for afterwards.15 min · 4 blocks
  • Sprint review meetingInspect the Sprint with stakeholders: goal recap, live demo of Done work, what changed, feedback, and backlog adjustments.60 min · 6 blocks
  • Sprint retrospectiveAtlassian's 60-minute retro for 4–8 people: set the tone, gather anonymous feedback, dot-vote themes, leave with owned actions.60 min · 6 blocks

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