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Meeting kitConstructionProject kickoff

Punch list walkthrough

60 minutes 8 slides, 1 livepro Runs with Pro

A one-hour walkthrough where everyone logs punch items by trade from their phone, then leaves with owners, dates and a back-check walk booked.

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Free to open and edit. Running it live needs Pro, free for 14 days on every new account.

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Punch list walkthrough

Log it once, by trade, with a date. Then close it.

Title

In short

A construction punch list is the list of work still to finish or fix before a project is complete. This kit runs the walkthrough in an hour: everyone logs items by trade from their phone, then you agree owners and dates, book the back-check walk and email the numbered list.
Time
60 minutes
People
Owner, architect, GC and trades, 3 to 15
Includes
Agenda, 8 slides, 6-column board, list
Plan
Pro

Updated October 4, 2026

What's in the kit

  1. 1Punch list walkthrough
  2. 2From pre-punch to final completion
  3. 3How to write an item
  4. 4Items that close vs items that drag
  5. 5Ground rules for the walk
  6. 6What will slow closeout most on this job?Long-lead parts · Trades off site · Owner changes · Disputed items · Closeout paperwork live
  7. 7A short list closed fast beats a long list closed late. Fix it now if it takes two minutes.
  8. 8Logged, owned, dated

The agenda

By the end of this meeting, every open item is logged by location and trade with an owner and a completion date, and the back-check walk is booked.

60 min · 7 blocks, drawn to scale Fits exactly
  1. Who's walking: company and trade, 3 minutes 3
  2. How we walk and how we write an item, 5 minutes 5
  3. Walk and log items by trade, 30 minutesBrainstorm 30
  4. Read back: duplicates, disputes and unclear items, 8 minutes 8
  5. Owners and completion dates by trade, 8 minutes 8
  6. When do we back-check?, 3 minutes 3
  7. Who sends the list, and to whom, 3 minutes 3
015304560 min
  1. +0′Who's walking: company and tradeYour name, company and trade3 minCheck-in
  2. +3′How we walk and how we write an itemTip: Agree the route, room by room, and the format: location, trade, what's wrong, what done looks like.5 minInfo
  3. +8′Walk and log items by tradeRoom, what's wrong, what done looks like. Add a photo in the note if you can.Tip: Split into two groups on large jobs. Each item goes in its trade's column as you find it.30 minBrainstorm
  4. +38′Read back: duplicates, disputes and unclear itemsTip: Merge duplicates. Disputed items get a note and a decision owner, not a debate in the corridor.8 minDiscuss
  5. +46′Owners and completion dates by trade8 minDecide
  6. +54′When do we back-check?When should we walk again to back-check?3 minVote
  7. +57′Who sends the list, and to whom3 minWrap-up

The board

Sitework and exterior
Paving, landscaping, façade, roofing
Structure and envelope
Windows, sealants, insulation, waterproofing
MEP
Mechanical, electrical, plumbing, fire
Finishes
Paint, flooring, ceilings, millwork
Doors and hardware
Frames, closers, locks, signage
Other or unclear
Not sure who owns it? Put it here.

The follow-up email

Subject

Punch list from today's walkthrough

Punch list

Project: 
Walkthrough date: 
Walked by: 
Back-check walk: 

No. / Location / Trade / Item / Responsible / Due / Status
1.  /  /  /  /  /  / Open
2.  /  /  /  /  /  / Open
3.  /  /  /  /  /  / Open

Disputed items and who decides by when:
- 

Each trade: reply with a photo when an item is closed. Items not closed by the back-check stay open with a new date.

How to run it

  1. 1Ask the contractor to do its own pre-punch first, so the walkthrough finds what's genuinely left.
  2. 2Agree the route and the item format on the first two slides, then walk with phones out.
  3. 3Log each item into its trade's column as you find it: location, what's wrong, what done looks like.
  4. 4Back in the site office, merge duplicates, flag disputes and give every trade a completion date.
  5. 5Book the back-check walk before anyone leaves. The list goes out from the summary in the follow-up email.

Questions people ask

What is a punch list in construction?
A list of items that don't yet meet the contract, such as damaged finishes, missing parts or work that isn't complete, made near the end of a project. Each item is fixed and checked before final completion.
When is the punch list walkthrough done?
When the contractor believes the work is substantially complete. The contractor usually does its own pre-punch first, then the owner and architect walk to add what's left.
What should a punch list item include?
The exact location, the trade responsible, what's wrong, what done looks like, a due date and ideally a photo. Vague items like 'fix door' are the ones that never close.

Run it with your group

pro
  • Everyone answers on their phone, no app or sign-up
  • A timer for every block on the shared screen
  • Results, decisions and actions in the summary
Use this template

Free to open and edit. Running it live needs Pro, free for 14 days on every new account.

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