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Meeting kitConstructionSafety

Tailgate safety meeting for field crews

10 minutes 8 slides, 2 liveFree Free template

A ten-minute safety meeting at the truck for crews who move sites: pick a topic, check today's location for hazards, sign in by QR.

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Tailgate meeting

Ten minutes at the truck. Then we work.

Title

In short

A tailgate safety meeting is a short safety talk held at the work truck before a field crew starts, often at a new location each day. This kit gives you six ready tailgate topics, a five-point site check, a hazard round on phones, the emergency plan and a QR sign-in record, all in ten minutes.
Time
10 minutes
People
2 to 12
Topics
6 ready to talk
Plan
Free

Updated October 4, 2026

What's in the kit

  1. 1Tailgate meeting
  2. 2Six tailgate topics
  3. 3Check this site before work
  4. 4What's the biggest risk at this stop today?Traffic · Utilities · Weather · The ground · Equipment · Something else live
  5. 5Anyone on this crew can stop the job. No one gets in trouble for stopping it.
  6. 6Before we leave the truck
  7. 7How ready is the crew for this site? live
  8. 8Signed in. Site checked. Go.

The agenda

By the end of this meeting, the crew is signed in, has talked through one topic and has checked this location's hazards and emergency plan.

10 min · 5 blocks, drawn to scale Fits exactly
  1. Sign in at the truck, 1 minutes 1
  2. Pick today's topic, 1 minutes 1
  3. Talk the topic: one risk, one rule, one story, 3 minutesInfo 3
  4. What's different about this location today?, 3 minutesBrainstorm 3
  5. Emergency plan: nearest hospital, meeting point, who calls, 2 minutesWrap-up 2
035810 min
  1. +0′Sign in at the truckYour name and role on today's crew1 minCheck-in
  2. +1′Pick today's topicWhich topic matters most at today's site?Tip: If one topic clearly fits today's work, skip the vote and pick it.1 minVote
  3. +2′Talk the topic: one risk, one rule, one storyTip: Use the matching slide. Ask someone for a time it nearly went wrong.3 minInfo
  4. +5′What's different about this location today?What's different or risky about this site today?Tip: New site, new traffic, new ground, new weather. These are the hazards a standing talk misses.3 minBrainstorm
  5. +8′Emergency plan: nearest hospital, meeting point, who callsTip: Say the address out loud. Make sure someone knows how to describe where you are.2 minWrap-up

The follow-up email

Subject

Tailgate meeting record

Tailgate safety meeting record

Date and time: 
Location / job address: 
Crew lead: 
Topic: 

Site hazards today (from the crew):
- 
- 

Controls agreed:
- 

Emergency plan:
Nearest hospital: 
Meeting point: 
Who calls: 

Attendance: see the QR sign-in list in the summary below.

Crew lead signature: ________________

How to run it

  1. 1Hold it at the truck before work at every new location, not just once a week.
  2. 2Everyone scans the code on your phone or tablet to sign in. No clipboard needed.
  3. 3Pick a topic by vote or by what fits today's job, and talk it through with the matching card.
  4. 4Ask what's different about this site today and collect the answers on phones.
  5. 5Finish with the emergency plan out loud. The record goes out from the summary.

Questions people ask

What is a tailgate safety meeting?
A short safety meeting held at the back of the truck before work, common with utility, road, landscaping and service crews whose site changes every day.
What are good tailgate safety topics?
Traffic and work zones, heat or cold, overhead and buried utilities, lifting, slips and trips, and driving or backing up. Pick the one that fits today's site.
Is a tailgate meeting the same as a toolbox talk?
Mostly. Both are short, single-topic safety talks. A tailgate meeting adds a check of today's location, because field crews move between sites.

Run it with your group

Free
  • Everyone answers on their phone, no app or sign-up
  • A timer for every block on the shared screen
  • Results, decisions and actions in the summary
Use this template

Free to use and to run live. No card needed.

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Open it, make it yours, run it live.

Change anything in the editor. When you're ready, press Present: everyone joins with a scan and answers on their phone.

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