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WorkshopConstructionProject kickoff

Last Planner weekly work plan board

60 minutes 6 blockspro Runs with Pro

Weekly work planning with the Last Planner System: last week's PPC and miss reasons, constraints cleared in the look-ahead, and reliable commitments by trade.

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Free to open and edit. Running it live needs Pro, free for 14 days on every new account.

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Ready to commit
Trade, task, location: no open constraints
Constraints
What blocks work in the look-ahead
Missed last week
The task and one reason
Committed this week
Confirmed: who, what, where, when

In short

The Last Planner System is a lean construction method where the people who direct the work plan it together: pull planning to milestones, a look-ahead to clear constraints, and weekly commitments measured by percent plan complete (PPC). This board runs the weekly work plan meeting in 60 minutes with constraints, misses and commitments in view.
Time
60 minutes, weekly
People
5 to 25
Board
Ready, constraints, misses, committed
Plan
Pro

Updated October 4, 2026

What's inside

The agenda

By the end of this meeting, each trade has reliable commitments for next week, constraints have owners, and we know why last week's misses happened.

60 min · 6 blocks, drawn to scale Fits exactly
  1. Milestones and the look-ahead, 5 minutes 5
  2. Last week's PPC and reasons for misses, 8 minutes 8
  3. Ready work, constraints and misses, 12 minutesBrainstorm 12
  4. Clear the constraints in the look-ahead, 15 minutesDiscuss 15
  5. Commit next week's work, trade by trade, 12 minutesDecide 12
  6. Read back commitments and constraint owners, 8 minutes 8
015304560 min
  1. +0′Milestones and the look-aheadTip: Show the pull plan milestone and the look-ahead window (often three to six weeks). Use your own project dates.5 minInfo
  2. +5′Last week's PPC and reasons for missesTip: PPC (percent plan complete) is commitments completed divided by commitments made. Each miss gets one reason: design, materials, labor, prerequisite work, equipment, weather. Look for patterns over weeks.8 minFollow-up
  3. +13′Ready work, constraints and missesTip: Each foreman posts from their phone: work ready for next week, constraints blocking work in the look-ahead, and reasons for last week's misses.12 minBrainstorm
  4. +25′Clear the constraints in the look-aheadTip: Each constraint gets an owner and a date it'll be cleared: an RFI answered, materials delivered, an inspection booked. Work with an open constraint can't be committed.15 minDiscuss
  5. +40′Commit next week's work, trade by tradeTip: Last Planners promise only work they're confident is ready and within their crew's capacity. Move confirmed commitments to Committed. Negotiate clashes between trades here.12 minDecide
  6. +52′Read back commitments and constraint owners8 minWrap-up

How to run it

  1. 1Hold it at the same time each week with the foremen who actually direct the work: the Last Planners.
  2. 2Start with last week's PPC and one reason per miss, so the team learns rather than blames.
  3. 3Collect ready work, constraints and misses from phones, then clear constraints with owners and dates.
  4. 4Commit only constraint-free work within capacity. This board goes beyond a plain weekly work planning agenda by keeping constraints, misses and commitments visible week to week.

Questions people ask

What is the Last Planner System?
A production planning system for construction developed by Glenn Ballard and Greg Howell. It links milestone pull planning, a look-ahead plan, weekly work plans and learning from missed commitments.
What is pull planning?
Planning backwards from a milestone: the trades agree which work must be finished, by whom, for the next task to start, so each hand-off is requested by the trade that needs it.
What is a look-ahead schedule?
A short-range plan, often three to six weeks, used to spot and clear constraints (design, materials, access, inspections) before work is due to start.
What is PPC in Last Planner?
Percent plan complete: the share of last week's commitments that were fully completed. Teams track it weekly along with the reasons for misses.

Run it with your group

pro
  • Ideas land on the board from every phone, then dot-vote
  • A timer for every block on the shared screen
  • Results, decisions and actions in the summary
Use this template

Free to open and edit. Running it live needs Pro, free for 14 days on every new account.

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